Cafe Simply helps owners and managers keep schedules, payroll, tasks, team chat, checklists, products, stock, recipes and instructions under control in one app.
Built for owners, managers and senior baristas. Works on phones and tablets. The team sees changes instantly — no lengthy training or endless chat reminders.
Minimum clicks — maximum value for your cafe
Schedules
Shifts
Payroll
Tasks
Checklists
Chat
Inventory
Monitoring
Recipes
Recipe card
Instructions
Shifts, tasks, products and a knowledge base in one place — so the team finds answers faster and the manager keeps less in their head.
For teams where speed and clear processes matter.
Start with one location and grow gradually.
This page shows actual workflows from the app.
When tasks, products and instructions live in different places, order depends on the manager's memory.
Urgent items scroll away, some requests end up without a deadline.
Items, contacts and order details are spread across notes and messages.
The team keeps asking where to find recipes, instructions and contacts.
Assignments stay in the app until completed.
The right item and contact are found in seconds.
Recipes, instructions and contacts are available right in the app.
A flexible shift planning tool for any number of cafes
Edit the schedule right from your phone
The team sees the current schedule instantly
The whole location's schedule or just your shifts
Important dates are factored into planning
Shift check-ins, automatic hour tracking and ready-to-pay amounts
See who was actually at the location and when
Rates are configured per employee
Employees see their own hours and amounts
No need to reconcile Excel at the end of the month
One-off assignments and daily procedures — in a single to-do list for every employee
Urgent and important items don't get lost in chats
Managers see completion status online
Set up once — it shows up in the list on its own
Pass work between shifts without verbal "remind me later"
Work communication inside the app — no personal numbers, no extra messengers
No need to add coworkers to personal messengers
The whole team is already in the chat — no collecting numbers
Discussions live next to tasks and the schedule
Message history is saved in the app
What to order, from whom, and how much is left at the location — all purchasing in one base
Milk, coffee, disposables — every item structured
Notifications when consumables drop below minimum
Recount stock right from your phone
Every product is linked to its supplier and contacts
A digital recipe database with volume variants — always up to date and always at hand
New staff learn recipes on their own
Up-to-date info available on any device
Save on printing physical copies
The whole team follows the same recipes
A team knowledge base: from daily procedures to emergency situations
New employees find answers on their own
Plumber, electrician, provider contacts in one place
Manager is not distracted by routine questions
Clear action plan for non-standard cases
Works best where shifts, tasks and answers still depend on one manager
A coffee shop or coffee-to-go spot where the owner or manager keeps almost all processes in their head
When it is important to communicate changes quickly and see the big picture
When schedules, tasks and responsibilities need to be clear for everyone
When recipes, instructions and contacts should be at hand without extra questions
The app is built for coffee shop owners, managers and senior baristas. It works well for a single location and small chains where it is important to keep schedules, tasks and team processes in one place.
Shift schedules, shift check-ins with automatic hour and payroll calculations, tasks and requests between staff and managers, team chat, product catalog linked to suppliers, employee checklists, consumable stock tracking with inventory counts and expiry date control, recipe database with recipe cards, team instructions and contacts.
The app works on smartphones and tablets: iOS (iPhone, iPad) and Android. It is convenient to run your cafe right from a tablet at the bar. Download for free from the App Store and Google Play.
Install the app to keep shifts, tasks, products and your team's knowledge base in one place.
